The unique database number.

2. Institute code (INSTCODE) 

Code of the institute where the accession is maintained. The codes consist of the 3-letter ISO 3166 country code of the country where the institute is located plus number. The current set of Institute Codes is available from the FAO website .

3. Accession number (ACCENUMB) 

This number serves as a unique identifier for accessions within a genebank collection, and is assigned when a sample is entered into the genebank collection.

4. Collecting number (COLLNUMB) 

Original number assigned by the collector(s) of the sample, normally composed of the name or initials of the collector(s) followed by a number. This number is essential for identifying duplicates held in different collections.

Code of the Institute collecting the sample. If the holding institute has collected the material, the collecting institute code (COLLCODE) should be the same as the holding institute code.

6. Genus (GENUS) 

Genus name for taxon. Initial uppercase letter required. 

7. Species (SPECIES) 

Specific epithet portion of the scientific name in lowercase letters. Following abbreviation is allowed: 'sp.' 

Provide the authority for the species name.

9. Subtaxa (SUBTAXA) 

Subtaxa can be used to store any additional taxonomic identifier. Following abbreviations are allowed: 'subsp.' (for subspecies); 'convar.' (for convariety); 'var.' (for variety); 'f.' (for form).

Provide the subtaxa authority at the most detailed taxonomic level.

11. Common crop name (CROPNAME)

Name of the crop in colloquial language, preferably English (i.e. 'malting barley', 'cauliflower', or 'white cabbage')

12. Accession name (ACCNAME) 

Either a registered or other formal designation given to the accession. First letter uppercase. Multiple names separated with semicolon without space. For example: Rheinische Vorgebirgstrauben;Emma;Avlon.

Date on which the accession entered the collection where YYYY is the year, MM is the month and DD is the day. Missing data (MM or DD) should be indicated with hyphens. Leading zeros are required.

14. Country of origin (ORIGCTY) 

Name of the country in which the sample was originally collected for wild and weedy; country in wich the sample was bred for cultivars and breeding/research material. Use the 3 - letter ISO 3166 - 1 extended codes. 

15. Location of collecting site (COLLSITE) 

Location information below the country level that describes where the accession was collected. This might include the distance in kilometres and direction from the nearest town, village or map grid reference point, (e.g. 7 km south of Curitiba in the state of Parana) and country code. Use the 3 - letter ISO 3166 - 1 extended codes

16. Latitude of collecting site (LATITUDE) 

Degree (2 digits) minutes (2 digits), and seconds (2 digits) followed by N (North) or S (South) (e.g. 103020S). Every missing digit (minutes or seconds) should be indicated with a hyphen. Leading zeros are required (e.g. 10----S; 011530N; 4531--S).

17. Longitude of collecting site (LONGITUDE) 

To convert from longitude and latitude in degrees (ŗ), minutes ('), seconds (''), and a hemisphere (North or South and East or West) to decimal degrees, the following formula should be used: dŗ m' s''=h *(d+m/ 60+s/3600) where h=1 for the Northern and Eastern hemispheres and -1 for the Southern and Western hemispheres i.e. 30ŗ30'0'' S= -30.5 and 30ŗ15'55'' N=30.265.

18. Elevation of collecting site [m asl] (ELEVATION) 

Elevation of collecting site expressed in meters above sea level. Negative values allowed. 

19. Collecting date of sample [YYYYMMDD] (COLLDATE) 

Collecting date of the sample where YYYY is the year, MM is the month and DD is the day. Missing data (MM or DD) should be indicated with hyphens. Leading zeros are required.

Institute code of the institute that has bred the material. If the holding institute has bred the material, the breeding institute code (BREDCODE) should be the same as the holding institute code (INSTCODE). Follows INSTCODE standard.

999) Other (Elaborate in REMARKS field)

Information about either pedigree or other description of ancestral information (i.e. parent variety in case of mutant or selection). For example a pedigree 'Hanna/7*Atlas//Turk/8*Atlas' or a description 'mutation found in Hanna', 'selection from Irene' or 'cross involving amongst others Hanna and Irene'.

99) Other (Elaborate in REMARKS field)

24. Donor institute code (DONORCODE) 

Code for the donor institute. Fallows INSTCODE standard.

Number assigned to an accession by the donor. Follows ACCENUMB standard.

Any other identification (numbers) known to exist in other collections for this accession. Use the following system: INSTCODE:ACCENUMB;INSTCODE:ACCENUMB;... INSTCODE and ACCENUMB follow the standard described above and are separated by a colon. Pairs of INSTCODE and ACCENUMB are separated by a semicolon without space. When the institute is not known, the number should be preceded by a colon.

Code of the institute where a safety duplicate of the accession is maintained. Follows INSTCODE standard.

99) Other (elaborate in REMARKS field)

The remarks field is used to add notes or to elaborate on descriptors with value 99 or 999 (=Other). Prefix remarks with the field name they refer to and a colon (e.g. COLLSRC:roadside). Separate remarks referring to different fields are separated by semicolons without space.